Tips for Improving Client Communication

The foundation for understanding your clients and their unique needs is based on a robust communication strategy. Timely feedback from your clients helps you customize services to meet their specific tastes and needs. Importantly, consistent interactions with the customers will help you win their trust and loyalty and benefit from their referrals.

1. Use Client Portals

Client portals help answer clients’ inquiries whenever you cannot immediately take their calls. In the hair care service industry, clients use the platform to access crucial information touching on new hairstyles or hair care products under your brand. The platform should be available 24/7 to provide the convenience that clients need.

2. Send Automated Reminders

You can send your clients automated reminders via SMS or email to help them remember important appointments with the salon. Some hair services need a fresh touch after some period, and automated reminders are a great tool that helps you and the client stay organized and avoid missing important dates. Besides, the platform enables the clients to book new appointments or reschedule appointments easily. They can also use this platform to pay in advance and remind you of their bookings. Automated reminders also help avoid miscommunication and last minute cancelations or changes.

3. Be Personal and Transparent

There are so many complaints touching on dishonest sales tactics out there. When you fail to be transparent with your clients, you are conditioning them to be skeptical of what you say in the future. Don’t fall into the temptation of lying or hiding crucial information about your products or services because such mistakes will come back to haunt you in the near future. If you don’t know something, admit it outright and ask the client to give you time to do research. If a product or service has a side effect, let the client know before they make any commitment. When you are transparent with clients, they reward you with loyalty and referrals for acting with integrity.

4. Build a Rapport

Whenever you communicate with your clients, it is essential to be clear, concise, and specific. It doesn’t matter whether you are using email or communicating directly with them, try to send messages that are not ambiguous. Adopt a style of communication that makes others understand you better. You can also build a better rapport with your clients by being an attentive listener who is emphatic, truthful, and honest. If your clients prefer a direct formal tone, adapt their style, and be formal too. If they are casual and informal, respond in kind too. When you alter your communication style to fit the client’s, you build a stronger bond with them much faster. Besides, your clients will understand you better whenever you tailor your communication style to theirs.

In a nutshell, it is essential to invest in quality yet simple communication strategies if you value your customers. Clients’ demands keep changing, and the only way to be ready for new industry trends is through effective communication. The communication tips we discussed above are an excellent place to start as you work to improve client communication.

At Imagique Salon Suites, we believe that luxury is more than a frame of mind; it’s also about the location you set up your business. Contact us today to learn more about our convenient salon suites locations and how you can lease a space.